Subject: Green Initiative - Registration of E-mail address
This is to inform you that as a part of “Green Initiative in the Corporate Governance”, the Ministry of Corporate Affairs (MCA) vide its circular Nos.17/2011 and 18/2011 dated 21.04.2011 and 29.04.2011, respectively; has permitted the companies to serve the documents viz.annual reports, notices of general meetings/ postal ballot, other documents etc. to the members through electronic mode.
In order to support this “Green Initiative”, we are pleased to serve you the above referred documents and also any other documents as specified by MCA from time to time through electronic mode. This will also ensure prompt receipt of communication and avoid loss in postal transit.
We therefore request you to register your E-mail address and / or changes therein from time to time with the Company’s Registrar &Share Transfer Agent (R & T Agent) or with the Company at email@example.com, in case you are holding shares in physical mode by filling up the form attached herewith and with your Depository Participant (DP), in case you are holding shares in dematerialized mode.
In case you require physical copies of annual reports and other documents, you may send an email at firstname.lastname@example.org or write to the Company’s R & T Agent viz. Link Intime India Private Limited at ‘Akshay’ Complex, Block No. 202, 2nd Floor, Off Dhole Patil Road, Pune – 411 001, by quoting the name of first/sole shareholder, Folio no./DP ID and Client ID. The above documents will be sent to you free of cost.
We request your whole-hearted support to this “Green Initiative” by opting electronic mode of communication for its successful implementation.
Thanking you and assuring you of our best attention at all times.
For G. G. Dandekar Machine Works limited
Prajakta V Gokhale
Date: 02 August 2011
REGISTRATION OF E-MAIL ADDRESS FORM
(In terms of circular Nos.17/2011 and 18/2011 dated 21.04.2011 and 29.04.2011, respectively issued by Ministry of Corporate Affairs)
( For shares in physical mode)
LINK INTIME INDIA PRIVATE LIMITED
(Unit: G. G. Dandekar Machine Works limited) Akshay Complex, Block No.202,
Near Ganesh Temple, Off Dhole Patil Road, Pune - 411 001
I/we shareholder(s)of G. G. Dandekar Machine Works Limited hereby accord my/our approval to receive documents viz. annual reports, notices of general meetings/ postal ballot, and such other documents that the Ministry of Company Affairs may allow to be sent in electronic mode.
I/we request you to note my/our latest email address, as mentioned below. If there is any change in the E-mail address, I/we will promptly communicate the same to you. I/we attach the self attested copy of PAN Card / Passport towards identification proof for the purpose of verification.
Folio No. _______________________________________________________________________________
Name of first/sole shareholder ______________________________________________________________
Name of joint shareholder(s) if any ___________________________________________________________
Registered Address ______________________________________________________________________
E-mail address (to be registered) ___________________________________________________________
|(Signature of shareholder)|
(For Shares in dematerialized mode)
You are requested to register you E-mail address and/or changes therein from time to time with your Depository Participant.